Profession secretary of state

Secretaries of state assist heads of government departments, such as ministers, and aid in the supervision of proceedings in the department. They assist in the direction of policies, operations, and department staff, and perform planning, resource allocation, and decision-making duties.

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Personality Type

  • Enterprising / Conventional

Knowledge

  • Budgetary principles

    Principles of estimating and planning of forecasts for business activity, compile regular budget and reports.

  • Audit techniques

    The techniques and methods that support a systematic and independent examination of data, policies, operations and performances using computer-assisted audit tools and techniques (CAATs) such as spreadsheets, databases, statistical analysis and business intelligence software.

  • Legislation procedure

    The procedures involved in the making of laws and legislation, such as which organisations and individuals are involved, the process of how bills become laws, the proposal and reviewing process, and other steps in the legislation procedure.

Skills

  • Liaise with local authorities

    Maintain the liaison and exchange of information with regional or local authorities.

  • Perform political negotiation

    Perform debate and argumentative dialogue in a political context, using negotiation techniques specific to political contexts in order to obtain the desired goal, ensure compromise, and maintain cooperative relations.

  • Analyse legislation

    Analyse the existing legislation from a national or local government in order to assess which improvements could be made and which items of legislation could be proposed.

  • Present legislation proposition

    Present the proposition for new items of legislation or changes to existing legislation in a manner which clear, persuasive, and compliant with regulations.

  • Advise on legislative acts

    Advise officials in a legislature on the propositioning of new bills and the consideration of items of legislation.

  • Prepare legislation proposition

    Prepare the necessary documentation in order to propose a new item of legislation or a change to existing legislation, according to regulations.

  • Advise legislators

    Give advice on various government and legislative duties, such as policy creation and the inner workings of a governmental department, to government officials in legislative positions, such as members of parliament, government ministers, senators, and other legislators.

  • Implement strategic management

    Implement a strategy for the development and transformation of the company. Strategic management involves the formulation and implementation of the major objectives and initiatives of a company by senior management on behalf of the owners, based on consideration of available resources and an assessment of the internal and external environments in which the organisation operates.

  • Conduct financial audits

    Evaluate and monitor the financial health, the operations and financial movements expressed in the financial statements of the company. Revise the financial records to ensure stewardship and governability.

Optional knowledge and skills

constitutional law delegate activities advise on public finance project management principles represent the organisation government policy implementation apply conflict management present reports manage budgets manage administrative systems perform project management government representation manage government policy implementation public finance write meeting reports ensure cross-department cooperation

Common job titles

  • Administrative assistant i (admissions)
  • Administrative assistant ii
  • Administrative aide for police evidence
  • Administrative services manager
  • Office assistant
  • Office support assistant
  • Clerical
  • City only office administrator
  • Hourly - facility receptionist