Profession accounting assistant

Accounting assistants record and report ticketing accounting situations to the accountant they work with, verify deposits and prepare daily reports and income. They arrange authorised refund vouchers, maintain the returned check accounts and communicate with ticketing managers concerning any ticketing systems issues.

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Personality Type

  • Conventional / Enterprising

Knowledge

  • Accounting entries

    The financial transactions recorded in accounting systems or books of a company together with the metadata linked to the entry such as the date, the amount, the accounts affected, and a description of the transaction.

  • Bookkeeping regulations

    The methods and regulations involved in the process of accurate bookkeeping.

  • Depreciation

    The accounting method of dividing the value of an asset over its useful life for the allocation of cost per fiscal year and in parallel to decrease the value of the asset from the accounts of the company.

  • Tax legislation

    Tax legislation applicable to a specific area of specialisation, such as import tax, government tax, etc.

  • Accounting techniques

    The techniques of recording and summarising business and financial transactions and analysing, verifying, and reporting the results.

  • Accounting department processes

    The different processes, duties, jargon, role in an organisation, and other specificities of the accounting department within an organisation such as bookkeeping, invoices, recording, and taxing.

Skills

  • Follow the statutory obligations

    Understand, abide by, and apply the statutory obligations of the company in the daily performance of the job.

  • Perform business research

    Search and collect information relevant for the development of businesses in different fields ranging from legal, accounting, finance, up to commercial matters.

  • Attach accounting certificates to accounting transactions

    Collate and link documents such as invoices, contracts, and payment certificates in order to back up the transactions made in the accounting of the company.

  • Follow up accounts receivables

    Revise the accounts receivables section in the financial statements in order to breakdown the financial rights that the company has over other entities. Take actions in order to close the accounts and collect the money.

  • Issue sales invoices

    Prepare the invoice of goods sold or services provided, containing individual prices, the total charge, and the terms. Complete order processing for orders received via telephone, fax and internet and calculate the customer’s final bill.

  • Check accounting records

    Revise the accounting records of the quarter and year and ensure that the accounting information reflects with accuracy the financial transactions of the company.

  • Prepare trial accounting balances

    Ensure that all transactions are recorded in the books of the company and totalise all the debits and the credits of the accounts to find out balance in the accounts.

  • Use office systems

    Make appropriate and timely use of office systems used in business facilities depending on the aim, whether for the collection of messages, client information storage, or agenda scheduling. It includes administration of systems such as customer relationship management, vendor management, storage, and voicemail systems.

  • Allocate bills

    Prepare and issue bills to clients and debtors taken from the accounts receivable of the financial statements. Disclose the amount to pay, the due date, taxing information, and additional details as necessary.

  • Manage corporate bank accounts

    Have an overview of the bank accounts of the company, their different purposes, and manage them accordingly while keeping an eye on their balance, interest rates, and charges.

  • Perform account allocation

    Allocate transactions on an account by matching the total value, only a part of it or a group of transactions to the original invoice, and by posting financial information such as discounts, taxes or currency exchange differences.

  • Use accounting systems

    Employ accounting systems for recording and managing the accounts, obligations, and rights that the company possesses. Utilise these systems for accounting operations, financial analysis, and preparation of financial statements.

  • Maintain financial records

    Keep track of and finalise all formal documents representing the financial transactions of a business or project.

  • Identify accounting errors

    Trace accounts, revise the accuracy of the records, and determine the faults in order to solve them.

Optional knowledge and skills

handle financial transactions perform dunning activities labour legislation prepare financial statements manage payroll reports statistics calculate tax interpret financial statements manage accounts manage cash desk maintain register of shareholders banking activities maintain statutory books company policies prepare tax returns forms perform cost accounting activities disseminate information on tax legislation manage the general ledger financial statements

Common job titles

  • Accounting assistant
  • Bookkeeper/administrative assistant
  • Operations assistant
  • Accounting assistant (recent grad/entry level)
  • Administrative assistant