Profession auditing clerk
Auditing clerks collect and examine financial data, such as inventory transactions, for organisations and companies and ensure they are accurate, properly maintained, and that they add up. They review the numbers in databases and documents, evaluate, and consult and assist the source of the transaction if necessary, which includes accountants, managers or other clerks.
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Personality Type
- Conventional / Enterprising
Knowledge
- Audit techniques
The techniques and methods that support a systematic and independent examination of data, policies, operations and performances using computer-assisted audit tools and techniques (CAATs) such as spreadsheets, databases, statistical analysis and business intelligence software.
Skills
- Prepare audit activities
Prepare an audit plan including both pre-audits and certification audits. Communicate with the different processes in order to implement the improvement actions that lead to certification.
- Adhere to questionnaires
Follow and ask the questions laid out in questionnaires when interviewing somebody.
- Perform clerical duties
Perform administrative tasks such as filing, typing up reports and maintaining mail correspondence.
- Ensure continuous preparedness for audits
Ensure constant compliance with standards and requirements, such as keeping certifications up to date and monitoring activities to ensure correct procedures are followed, so that audits can occur smoothly and no negative aspects can be identified.
- Fill out forms
Fill out forms of a different nature with accurate information, legible calligraphy, and within a timely manner.
- Pose questions referring to documents
Revise and formulate questions in regards to documents in general. Investigate about the completeness, confidentiality measures, style of the document, and specific instructions to handle documents.
- Communicate problems to senior colleagues
Communicate and give feedback to senior colleagues in the event of problems or non-conformities.
- Follow written instructions
Follow written directions in order to perform a task or carry out a step-by-step procedure.
- Build business relationships
Establish a positive, long-term relationship between organisations and interested third parties such as suppliers, distributors, shareholders and other stakeholders in order to inform them of the organisation and its objectives.
- Liaise with managers
Liaise with managers of other departments ensuring effective service and communication, i.e. sales, planning, purchasing, trading, distribution and technical.
- Follow verbal instructions
Have the ability to follow spoken instructions received from colleagues. Strive to understand and clarify what is being requested.
- Observe confidentiality
Observe the set of rules establishing the nondisclosure of information except to another authorised person.
- Write work-related reports
Compose work-related reports that support effective relationship management and a high standard of documentation and record keeping. Write and present results and conclusions in a clear and intelligible way so they are comprehensible to a non-expert audience.
- Identify accounting errors
Trace accounts, revise the accuracy of the records, and determine the faults in order to solve them.
- Conduct financial audits
Evaluate and monitor the financial health, the operations and financial movements expressed in the financial statements of the company. Revise the financial records to ensure stewardship and governability.
- Process commissioned instructions
Process instructions, usually oral ones, provided by managers and directives on actions required to be made. Take note, inquire, and take action on the commissioned requests.
Optional knowledge and skills
carry out inventory control accuracy fraud detection accounting department processes manage database trace financial transactions revise legal documents financial analysis use free typing techniques ensure information security interpret financial statements prepare financial auditing reports advise on financial matters financial statements follow the statutory obligations inventory management rules document interviews enforce financial policies financial department processesCommon job titles
- Admin & compliance clerk
- Mailroom clerk
- Associate auditor
- Administrative assistant/accounting clerk
- Office services and facilities clerk
- Hr clerk
- Unit clerk i
- Hub associate (console clerk)
- Clerical support
- Gift room clerk