Profession cultural facilities manager

Cultural facilities managers direct the operations of facilities that provide cultural services such as theatre, movies and music. They plan and organise the daily operations of the related staff and facilities and ensure the organisation follows the latest developments in its field. They coordinate the different departments of the facility and manage the correct use of resources, policies and budgets.

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Personality Type

  • Enterprising / Conventional
  • Enterprising / Investigative

Knowledge

  • Cultural projects

    The purpose, organisation and management of cultural projects and related fundraising actions.

  • Corporate social responsibility

    The handling or managing of business processes in a responsible and ethical manner considering the economic responsibility towards shareholders as equally important as the responsibility towards environmental and social stakeholders.

Skills

  • Create cultural venue learning strategies

    Create and develop a learning strategy to engage the public in line with the ethos of the museum or the art facility.

  • Plan health and safety procedures

    Set up procedures for maintaining and improving health and safety in the workplace.

  • Establish daily priorities

    Establish daily priorities for staff personnel; effectively deal with multi-task workload.

  • Create cultural venue outreach policies

    Draw up outreach policies for the museum and any art facility, and a programme of activities directed at all target audiences. Set up a network of exterior contacts to relay information to target audiences to this end.

  • Develop cultural activities

    Develop activities adapted to the outreach and/or audience. Take into account difficulties and needs observed and identified from the perspective of enhancing curiosity and general capability to access to art and culture.

  • Manage budgets

    Conduct cost estimates and budget planning. Monitor the budget, as well as costs and expenses. Forecast the budget development continuously. Report on the budget.

  • Manage operational budgets

    Prepare, monitor and adjust operational budgets together with the economical/administrative manager/professionals in the arts institute/unit/project.

  • Organise cultural events

    Arrange events in cooperation with local stakeholders which promote local culture and heritage.

  • Work with cultural venue specialists

    Call upon the competence of other professionals and specialists, from within and outside the organisation, to contribute to activities and provide documents to improve public access to collections and exhibitions.

  • Develop cultural policies

    Develop programmes which aim to promote cultural activities and cultural engagement in a community or nation, and which regulate the organisation of cultural institutions, facilities and events.

  • Manage logistics

    Create logistic framework for transporting goods to customers and for receiving returns, execute and follow up the logistics processes and guidelines.

  • Manage supplies

    Monitor and control the flow of supplies that includes the purchase, storage and movement of the required quality of raw materials, and also work-in-progress inventory. Manage supply chain activities and synchronise supply with demand of production and customer.

  • Evaluate cultural venue visitor needs

    Assess the needs and expectations of museum and any art facility visitors in order to regularly develop new programmes and activities.

  • Promote cultural venue events

    Work together with museum or any art facility staff to develop and promote its events and programme.

  • Manage staff

    Manage employees and subordinates, working in a team or individually, to maximise their performance and contribution. Schedule their work and activities, give instructions, motivate and direct the workers to meet the company objectives. Monitor and measure how an employee undertakes their responsibilities and how well these activities are executed. Identify areas for improvement and make suggestions to achieve this. Lead a group of people to help them achieve goals and maintain an effective working relationship among staff.

  • Supervise daily information operations

    Direct daily operations of different units. Coordinate program/project activities to assure the respect of costs and time.

  • Evaluate cultural venue programmes

    Assist with the appraisal and evaluation of museum and any art facility programmes and activities.

  • Promote inclusion

    Promote inclusion in health care and social services and respect diversity of beliefs, culture, values and preferences, keeping in mind the importance of equality and diversity issues.

  • Follow company standards

    Lead and manage according to the organisation's code of conduct.

  • Manage cultural facility

    Manage the daily operations of a cultural facility. Organise all activities and coordinate the different departments functioning within a cultural facility. Develop a plan of action and arrange the necessary funds.

Optional knowledge and skills

create solutions to problems define artistic approach budgetary principles manage fundraising activities establish collaborative relations coordinate rehearsals estimate needs of artistic production assemble an artistic team liaise with cultural partners coordinate artistic production perform project management coordinate with creative departments delegate activities plan resource allocation accounting build business relationships build community relations facilities management in the organisation provide project information on exhibitions perform resource planning analyse internal factors of companies cost management define artistic vision manage artistic project monitor activities manage health and safety standards create project specifications maintain relations with local representatives liaise with event sponsors strive for company growth organise an exhibition apply conflict management analyse financial performance of a company plan artistic production activities fix meetings set organisational policies direct an artistic team develop artistic project budgets apply strategic thinking develop promotional tools project management cope with challenging demands develop an artistic framework participate in artistic mediation activities project management principles develop professional network maintain relationships with government agencies represent the organisation create production schedules draw up artistic production represent artistic production analyse external factors of companies liaise with local authorities advise on efficiency improvements