Profession event assistant

Event assistant implement and follow plans detailed by event managers and planners. They specialise in a part of the planning either the coordination of the catering, transportation, or the facilities.

Would you like to know what kind of career and professions suit you best? Take our free Holland code career test and find out.

Personality Type

  • Enterprising / Conventional

Skills

  • Confer with event staff

    Communicate with staff members at a chosen event site to coordinate details.

  • Obtain event permits

    Obtain all permits that are legally necessary to organise an event or exhibition, e.g. by contacting the fire or health department. Make sure that food can be served safely and in accordance with all legal requirements.

  • Monitor event activities

    Monitor event activities to ensure that regulations and laws are followed, look after satisfaction of participants, and resolve any problems should they arise.

  • Meet deadlines

    Ensure operative processes are finished at a previously agreed-upon time.

  • Maintain event records

    Maintain records of every administrative aspect of an upcoming event, including financial details.

  • Arrange special events

    Organise the necessary preparations for catering at special events such as conferences, large parties or banquets.

  • Solicit event publicity

    Design advertisement and publicity campaign for upcoming events or exhibitions; attract sponsors.

  • Negotiate contracts with event providers

    Negotiate contracts with service providers for an upcoming event, such as hotels, convention centres, and speakers.

  • Coordinate catering

    Contact catering companies and shop around different providers in order to find the most suitable caterer for the event. Arrange and agree contracts with caterers for the provision of the service.

  • Select event providers

    Evaluate and select the right providers of the right services, according to the customer's specific requirements.

  • Process commissioned instructions

    Process instructions, usually oral ones, provided by managers and directives on actions required to be made. Take note, inquire, and take action on the commissioned requests.

  • Promote event

    Generate interest in an event. Post fliers, place ads in free or inexpensive publications, and generate buzz online. Consider radio ads as well as ads in larger print publications and on established websites.

  • Organise event participants' registration

    Organise the official registration of event participants.

  • Organise on-site amenities

    Ensure that necessary daily amenities for visitors, vendors, expositors, and public in general are given and functioning properly. Ensure provision of reception, parking, toilets, catering, and accommodation amenities.

  • Review event bills

    Review event bills for accuracy, and approve payment procedures.

  • Manage event structure installation

    Plan and monitor the assembly of structures such as stages, connection to the electricity network, lighting and projection equipment. Make sure the employees work according to customer's requirements and safety regulations.

Optional knowledge and skills

make logistical arrangements forecast catering services identify customer requirements project management liaise with event sponsors liaise with transportation companies liaise with local authorities organise travel arrangements for staff inspect event facilities negotiate buying conditions quote prices liaise with advertising agencies process booking manage budgets create event-specific menus identify suppliers visit suppliers liaise with managers contact event speakers organise facilities for office personnel liaise with guest facilities providers