Profession event manager

The event manager is the person who plans and executes events (festivals, conferences, ceremonies, formal parties, concerts, or conventions) by taking responsibility for the creative, technical and logistical elements. This includes overall event design, brand building, marketing and communication strategy, audio-visual production, scriptwriting, logistics, budgetting, negotiation and client service and promoting conferences to potential customers.

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Personality Type

  • Enterprising / Conventional

Skills

  • Monitor event activities

    Monitor event activities to ensure that regulations and laws are followed, look after satisfaction of participants, and resolve any problems should they arise.

  • Evaluate events

    Evaluate the success of recently organised events, making recommendations to improve future events.

  • Work with respect for own safety

    Apply the safety rules according to training and instruction and based on a solid understanding of the prevention measures and risks to your own personal health and safety.

  • Review event bills

    Review event bills for accuracy, and approve payment procedures.

  • Develop event topics

    List and develop relevant event topics and choose featured speakers.

  • Negotiate contracts with event providers

    Negotiate contracts with service providers for an upcoming event, such as hotels, convention centres, and speakers.

  • Confer with event staff

    Communicate with staff members at a chosen event site to coordinate details.

  • Plan events

    Plan programmes, agendas, budgets, and services of an event according to customers' requirements.

  • Organise event participants' registration

    Organise the official registration of event participants.

  • Arrange event needs

    Ensure the availability of audio-visual equipment, transportation, displays, and other event needs.

  • Direct event administrative details

    Direct administrative tasks that go with an upcoming event, such as financial operations, dissemination of promotional materials.

  • Supervise event staff

    Select, train and supervise volunteers and support staff required for events.

  • Inspect event facilities

    Control event facilities to ensure that they conform to customer requirements and safety regulations.

  • Coordinate events

    Lead events by managing budget, logistics, event support, security, emergency plans and follow up.

  • Maintain event records

    Maintain records of every administrative aspect of an upcoming event, including financial details.

Optional knowledge and skills

select event providers solicit event publicity determine event objectives document safety actions liaise with event sponsors obtain event permits write risk assessment on performing arts production

Common job titles

  • Global event marketing manager
  • National events director
  • Conference center manager
  • Special events coordinator
  • Event services coordinator
  • Event program manager
  • Manager, events and conferences
  • Manager, special projects
  • Programs & events manager - microsoft stores
  • Field execution manager - charlotte