Profession payroll clerk

  • payroll clerk

Payroll clerks compile and maintain employee payroll data, calculate wages and prepare payments.

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Personality Type

  • Conventional / Enterprising

Tasks payroll clerk

  • Compile employee time, production and payroll data from time sheets and other records.
  • Verify, calculate and update payroll information, such as attendance, hours worked, overtime, shift payments, commissions, pay adjustments and increases, to payroll records.
  • Update employee information, such as new staff, exemptions, transfers and resignations, to payroll records.
  • Calculate and post employee wages, benefits, deductions and voluntary contributions.
  • Process holiday, sick and maternity pay and expenses.
  • Process and issue employee payments and statements of earnings and deductions following schedules, and compile the schedules.
  • Pay the social organizations such as the Social Security.
  • Review payroll information to detect and reconcile discrepancies.
  • Issue and record adjustments to pay related to previous errors or retroactive increases.
  • Provide information and all necessary certificates to employees and employer on payroll matters, tax issues, benefit plans and collective agreement provisions.
  • Keep informed about changes in tax and deduction laws that apply to the payroll process.

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Knowledge

  • Mathematics

    Mathematics is the study of topics such as quantity, structure, space, and change. It involves the identification of patterns and formulating new conjectures based on them. Mathematicians strive to prove the truth or falsity of these conjectures. There are many fields of mathematics, some of which are widely used for practical applications.

  • Type of file

    Types of files used for filing metal, wood or plastic workpieces, such as mill files, barrette files, checkering files, coin pointed files, joint round edge files and others.

Skills

  • Use mathematical tools and equipment

    Use portable electronic device to perform both basic and complex operations of arithmetic.

  • Carry out financial transactions

    Make payments by cheque, electronic transfer or at the bank. Make sure the account number is correct and that all the information is accurately filled in.

  • Calculate wages

    Calculate the pay of the employees by checking their attendance, sick leave, holidays and overtime in their time sheets. Take the taxes into account and other regulations to calculate the gross and the net.

  • Prepare paychecks

    Draft the statements where employees can see their earnings. Show gross and net salary, union dues, insurance and pension plans.

  • Trace financial transactions

    Observe, track and analyse financial transactions made in companies or in banks. Determine the validity of the transaction and check for suspicious or high-risk transactions in order to avoid mismanagement.

  • Examine budgets

    Analyse time sheets and work charts in order to be able to calculate wages and to detect payroll discrepancies.

  • Manage payroll

    Manage and be responsible for employees receiving their wages, review salaries and benefit plans and advise management on payroll and other employment conditions.

  • Check payment

    Control and ensure employees are being paid correctly by their employers.

  • Procure time sheet approval

    Get the time sheet approval of employees from the relevant supervisor or manager.

Optional knowledge and skills

calculate benefits calculate tax estimate duration of work maintain data entry requirements accounting manage payroll reports trade union regulations prepare financial statements liaise with union officials calculate commissions allocate paychecks maintain financial records

Common job titles

  • Payroll clerk
  • Payroll/hr clerk
  • Accounts payable/payroll clerk
  • Payroll specialist
  • Payroll clerk - ger02987
  • Food services clerk-payroll/hr services