Profession payroll clerk

    payroll clerk

Payroll clerks compile and maintain employee payroll data, calculate wages and prepare payments.

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Personality Type

  • Conventional / Enterprising

Tasks payroll clerk

  • Compile employee time, production and payroll data from time sheets and other records.
  • Verify, calculate and update payroll information, such as attendance, hours worked, overtime, shift payments, commissions, pay adjustments and increases, to payroll records.
  • Update employee information, such as new staff, exemptions, transfers and resignations, to payroll records.
  • Calculate and post employee wages, benefits, deductions and voluntary contributions.
  • Process holiday, sick and maternity pay and expenses.
  • Process and issue employee payments and statements of earnings and deductions following schedules, and compile the schedules.
  • Pay the social organizations such as the Social Security.
  • Review payroll information to detect and reconcile discrepancies.
  • Issue and record adjustments to pay related to previous errors or retroactive increases.
  • Provide information and all necessary certificates to employees and employer on payroll matters, tax issues, benefit plans and collective agreement provisions.
  • Keep informed about changes in tax and deduction laws that apply to the payroll process.

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  • Trace financial transactions

    Observe, track and analyse financial transactions made in companies or in banks. Determine the validity of the transaction and check for suspicious or high-risk transactions in order to avoid mismanagement.

  • Examine budgets

    Analyse time sheets and work charts in order to be able to calculate wages and to detect payroll discrepancies.

  • Calculate wages

    Calculate the pay of the employees by checking their attendance, sick leave, holidays and overtime in their time sheets. Take the taxes into account and other regulations to calculate the gross and the net.

  • Procure time sheet approval

    Get the time sheet approval of employees from the relevant supervisor or manager.

  • Check payment

    Control and ensure employees are being paid correctly by their employers.

  • Manage payroll

    Manage and be responsible for employees receiving their wages, review salaries and benefit plans and advise management on payroll and other employment conditions.

  • Prepare paychecks

    Draft the statements where employees can see their earnings. Show gross and net salary, union dues, insurance and pension plans.

  • Carry out financial transactions

    Make payments by cheque, electronic transfer or at the bank. Make sure the account number is correct and that all the information is accurately filled in.

Optional knowledge and skills

maintain data entry requirements allocate paychecks calculate tax calculate benefits calculate commissions prepare financial statements maintain financial records trade union regulations accounting estimate duration of work manage payroll reports liaise with union officials