Profession property assistant

Property assistants perform several duties including administrative tasks in the real estate sector. They provide clients with financial information about properties and advise them, they schedule appointments and organise property viewings, they prepare contracts and assist in property valuation.

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Personality Type

  • Conventional / Enterprising

Knowledge

  • Real estate market

    The trends concerning the buying, selling, or renting of property, including the land, buildings, and natural resources encompassed within the property; the categories of residential properties and properties for business purposes which such properties are traded in.

  • Electronic communication

    Data communication performed through digital means such as computers, telephone or e-mail.

  • Customer service

    Processes and principles related to the customer, client, service user and to personal services; these may include procedures to evaluate customer's or service user's satisfaction.

  • Office software

    The characteristics and functioning of software programs for office tasks such as word processing, spreadsheets, presentation, email and database.

Skills

  • Perform office routine activities

    Program, prepare, and perform activities required to be performed everyday in offices such as mailing, receiving supplies, updating managers and employees, and keeping operations running smoothly.

  • Organise business documents

    Put together documents coming from the photocopier, the mail, or the daily operations of businesses.

  • Prepare inventory of properties

    List all the items present in a property building which is leased or rented, in order to have a contractual agreement between the owner and the tenant.

  • Communicate with customers

    Respond to and communicate with customers in the most efficient and appropriate manner to enable them to access the desired products or services, or any other help they may require.

  • Use office systems

    Make appropriate and timely use of office systems used in business facilities depending on the aim, whether for the collection of messages, client information storage, or agenda scheduling. It includes administration of systems such as customer relationship management, vendor management, storage, and voicemail systems.

  • Communicate by telephone

    Liaise via telephone by making and answering calls in a timely, professional and polite manner.

  • Obtain financial information

    Gather information on securities, market conditions, governmental regulations and the financial situation, goals and needs of clients or companies.

  • Maintain records of financial transactions

    Collate all the financial transactions done in the daily operations of a business and record them in their respective accounts.

  • Provide information on properties

    Provide information on the positive and negative aspects of a property and the practicalities concerning any financial transactions or insurance procedures; such as location, composition of the property, renovation or repair needs, the cost of the property and the costs related to insurance.

  • Identify customer's needs

    Use appropriate questions and active listening in order to identify customer expectations, desires and requirements according to product and services.

  • Handle financial transactions

    Administer currencies, financial exchange activities, deposits as well as company and voucher payments. Prepare and manage guest accounts and take payments by cash, credit card and debit card.

  • Inform on renting agreements

    Inform landlords or tenants of a property on the duties and rights of the landlord and tenant, such as the landlord's responsibility for the upkeep of the property and the eviction rights in the event of a breach of contract, and the tenant's responsibility to pay rent in a timely manner and avoid negligence.

  • Fix meetings

    Fix and schedule professional appointments or meetings for clients or superiors.

  • Process commissioned instructions

    Process instructions, usually oral ones, provided by managers and directives on actions required to be made. Take note, inquire, and take action on the commissioned requests.

  • Collect property financial information

    Collect information concerning the previous transactions involving the property, such as the prices at which the property had been previously sold and the costs that went into renovations and repairs, in order to obtain a clear image of the property's value.

Optional knowledge and skills

examine the conditions of buildings prepare financial statements advise on property value accounting techniques property law attend trade fairs marketing principles trace financial transactions advise on investment organise a damage assessment maintain inventory of office supplies liaise with property owners prepare sales checks plan buildings maintenance work create a financial plan handle tenant changeover estimate profitability advertising techniques assist in loan applications perform property market research compare property values value properties prospect new customers liaise with local authorities concurrent estate negotiate on asset value organise property viewing

Common job titles

  • Property assistant
  • Real estate showing assistant
  • Administrative assistant (part-time/24 hours/wk) property management
  • Administrative assistant in property management dept
  • Administrative assistant/property management
  • Property management office assistant
  • Admin asst
  • Administrative assistant, property management