Profession typist

Typists operate computers to type and revise documents and compile material to be typed, such as correspondence, reports, statistical tables, forms, and audios. They read instructions accompanying material or follow verbal instructions to determine requirements such as number of copies needed, priority and desired format.

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Personality Type

  • Conventional / Enterprising

Knowledge

  • Company policies

    The set of rules that govern the activity of a company.

  • Transcription methods

    The methods to quickly transcribe spoken language into text, such as stenography.

Skills

  • Use free typing techniques

    Know, use and write documents, texts and content in general without looking at the keyboard. Use techniques to write documents in such fashion.

  • Decode handwritten texts

    Analyse, understand, and read handwritten texts with different writing styles. Analyse the overall message of texts to ensure coherence in the understanding.

  • Provide written content

    Communicate information in written form via digital or print media according to the needs of the target group. Structure the content according to specifications and standards. Apply grammar and spelling rules.

  • Align content with form

    Align form and content to make sure they fit together.

  • Draft corporate emails

    Prepare, compile, and write mails with the adequate information and an appropriate language to make internal or external communications.

  • Type error-free documents

    Type documents and written content in general avoiding any grammatical or spelling errors. Type documents in a fast pace without compromising the quality of the outcome.

  • Apply grammar and spelling rules

    Apply the rules of spelling and grammar and ensure consistency throughout texts.

  • Use microsoft office

    Possess the ability to work with the standard programs contained in Microsoft Office at a capable level. Create a document and do basic formatting, insert page breaks, create headers or footers, and insert graphics, create automatically generated tables of contents and merge form letters from a database of addresses (usually in Excel). Create auto-calculating spreadsheets, create images, and sort and filter data tables.

  • Pose questions referring to documents

    Revise and formulate questions in regards to documents in general. Investigate about the completeness, confidentiality measures, style of the document, and specific instructions to handle documents.

  • Use dictionaries

    Use glossaries and dictionaries to search for the meaning, the spelling, and synonyms of words.

Optional knowledge and skills

compile content digitise documents use shorthand stenography use stenotype machines integrate content into output media type texts from audio sources content development processes audio technology use shorthand computer program write meeting reports translate keywords into full texts maintain customer records perform office routine activities ensure proper document management operate audio equipment

Common job titles

  • Clerk typist ii
  • Intermediate typist-clerk
  • Short-term data entry supports
  • Case coordinator
  • Data entry/administrative assistant
  • Data entry clerk
  • Police information typist
  • Advanced clerk typist-dept of public works and parks
  • Clerical aide/typist
  • Clerk typist iii - nc