Profession data entry clerk

Data entry clerks enter coded, statistical, financial and other numerical data into electronic equipment, computerised databases, spreadsheets or other data repositories using a keyboard, mouse, or optical scanner, speech recognition software or other data entry tools. They enter data into mechanical and electronic devices to perform mathematical calculations.

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Personality Type

  • Conventional / Realistic

Related professions typist

  • Typist or word processing operator


  • Query languages

    The field of standardised computer languages for retrieval of information from a database and of documents containing the needed information.

  • Database

    The classification of databases, their purpose, terminology, characteristics, models and use such as document-oriented databases, XML databases and full text databases.

  • Resource description framework query language

    The query languages such as SPARQL which are used to retrieve and manipulate data stored in Resource Description Framework format (RDF).

  • Documentation types

    The characteristics of internal and external documentation types aligned with the product life cycle and their specific content types.


  • Perform data cleansing

    Detect and correct corrupt records from data sets, ensure that the data become and remain structured according to guidelines.

  • Maintain data entry requirements

    Uphold conditions for data entry. Follow procedures and apply data program techniques.

  • Apply information security policies

    Implement policies, methods and regulations for data and information security in order to respect confidentiality, integrity and availability principles.

  • Process data

    Enter information into a data storage and data retrieval system via processes such as scanning, manual keying or electronic data transfer in order to process large amounts of data.

  • Apply statistical analysis techniques

    Use models (descriptive or inferential statistics) and techniques (data mining or machine learning) for statistical analysis and ICT tools to analyse data, uncover correlations and forecast trends.

Optional knowledge and skills

implement data quality processes data models n1ql normalise data sparql ldap manage data omnipage establish data processes manage data collection systems xquery mdx abbyy finereader optical character recognition software apply organisational techniques implement data warehousing techniques manage ict data classification information confidentiality linq data storage

Common job titles

  • Data entry clerk
  • Data entry clerk/office assistant
  • Office support operating clerk
  • File clerk
  • Data entry clerk, is, full time, days
  • Pt data entry clerk needed
  • Office assistant/clerk